Agendas

Agendas of Library Committee

April 11, 2013

Library Board Agenda
Meeting  4-11-13

1. Approval of November 11, 2012 minutes. (3-4 min.)
2. Old Business:
a. Carpeting Project finished; will ask for donations at celebration and point out donations page (3-4 min.)
b. Library survey postponed (2 min.)
3. New Business:
a. Director departure and candidate search (7 min)
b. Tutorials for Distance Ed/Student Presentations (Martin;  7 min.)
c. Staff health issues:  Ron (Acquisitions) and Lyle (Interlibrary Loan) (3 min)
d. Meeting with Susan Palma re grants (3 min)
e. Air Conditioning—status of project (3 min)
f. Foundational work needed (3 min)
g. IPAL Director’s meeting– new urgency and commitment on improved  consortial work and request for journal weeding information (7 min)
NOTE: I have estimated about  40 minutes  of time for the business of the meeting, leaving an extra 20 minutes for discussion.

November 19, 2012

Library Board Agenda
Meeting date: 11-19-12
1. Approval of March 20, 2012 minutes.
2. Old Business: 

a. Report from Ron Craig on streamlining Acquisitions (3 min.)
b. Review of agreed-on purchasing policy on the minutes from last time (See attached form. 3 min)
c. Final approval of Purchasing and Faculty borrowing policy ( 5 min)
d. Study Carrel project status (1 min)
e. Status of Lean Management Interlibrary Loan Project (1 min)
f. Writing Lab completion and future plans (3 min)

3. New Business:

a. New Community Patron form approval (5 min)
b. New book donation policy and form approval (5 min)
c. Web Site for Library (3 min)
d. Weeding the library, maintenance, and plans for new library (emerging out of most recent IPAL Library Director’s meeting—feedback requested; 2-3 min)
e. Carpeting project: $20K (advertising for financial support on our web page and in the library—1 min)
f. Changes in Statistical gathering (2-3 min)
g. Planning Library Survey with Raul Calderon This is Stage 1: please think of suggestions for new questions in advance or email them to Suzanne before her meeting with Raul C Tuesday the 27th. (5 min)

NOTE: I have estimated about 40 minutes of time being used. That leaves about 20 min for extra discussion.  I can cut the merely informational sections if we seem to be running short of time; i.e; old d,e,f and new e,f,g.

If even with cutting the fun stuff, anything is not resolved, we could take care of it by email or table it until next time.

Many thanks, Suzanne

March 20, 2012

1. Approval of minutes from last meeting
2. Old Business: ​
   1. Study Carrels
   2. Lean Management—interlibrary loan
   3. Reference Room makeover.
   4. Book budget reinstatement opportunities and challenges (will segue into new business):
      1. Effect of book budget on new books, shelving, weeding, personnel, and what we are doing about it.
   5. Limitations on time and amount of faculty book checkout: We would also like to limit faculty checkout of books, since there is increasing student demand for books. We would like to still keep the times liberal. Here is one policy suggestion; requesting board approval.
   6. Faculty may check out up to 100 books at a time for a period of 6 months. Once the limit is reached, the faculty member must return books in a number equal to the ones they check out. A particular book may be kept by a faculty member for a maximum of two years, and then it must return to circulation.
   7. New Acquisitions manager: Ron Craig
   8. Info Lit: new challenges (Sam Boothby)
   9. IPAL conference presentation on our campus-wide Info Lit program
3. New Business: ​
   1. Management of new books accounts: a proposal based on conversations with Cathy Gorini; the Library is also requesting board approval:
      1. MIU Library has a policy of letting faculty purchasers determine the budget for their departments, but the money has been allocated to MIU library’s book budget and will be spent on books if the faculty do not select books in a timely manner.
      2. The deadlines are November 15: half of the book budget should be used by the departmental purchasers. At that point half of the budget, if not spent, can be selected for the department by the Reference Librarian and the Library Director, using standard collection methods.
      3. If the budget allocated to a department is not fully used by March 15, 2012, the Library will use the remaining funds in collection development.
      4. Departments will have the option of asking the library to do their selection, if it is a burden for them to do it.
      5. Once a book or video arrives, the faculty purchaser will be informed and the item will be put on a shelf awaiting faculty approval. If the item is not examined and either approved or rejected in two weeks, it will automatically be added to the collection under that department’s budget. If the library director determines that the book has been damaged, however, the library will exchange the book.

Meeting November 17, 2011

Note: The meeting should be one hour long—or less.—Thanks, Suzanne

1. Minutes of last meeting—approval (2 minutes)
2. Old Business ( 21 minutes)

• Information Literacy update (Martin: effective changes in teaching methods; Suzanne: final stages of rewriting the M.U.M. handbook for PhD Candidates; see beta version at http://www.miu.edu/dissertation/.
  (3 minutes each, 5 minutes discussion=11 minutes)
• Suzanne: Summer GODORT Workshop a success; Iowa Library Association Conference activities and news, IPAL Library Director meeting news (4 minutes: changes in State Library (see http://www.statelibraryofiowa.org and the end of IPAL statistics—last survey this year), blog (see http://www.mumlibrary.com ). 5 minutes.
• Suzanne: Other old business: New longer hours for Library; getting more staff: Circulation Attendant request in process, more work study positions.
  (2 minutes, discussion 3 minutes, = 5 minutes)

3. New Business (23 minutes).

• Lean Management Initiatives: Eliminating paperwork/ cutting costs/ providing better service 10 minutes (5 to present, 5 for discussion).
• Furniture donation from Council Bluffs Public Library—worth about 10 K if we can assemble it! Also see huge plant donation from Purusha in the solarium. 5 minutes.
• Wrap-up: about 10 minutes.

Total time: 55 minutes

April 27, 2011

Note: The meeting should be one hour long—or less.—Thanks, Suzanne

1. Minutes of last meeting—approval (2 minutes)
2. Old Business (35 minutes)

a. Survey report (Suzanne, 8 minutes, handouts; 5 minute discussion with focus on patron issues of library cleanliness and opening times)
b. Report on status of the book budget (Suzanne, 2 minutes, handouts, 5 minutes discussion)
c. Information literacy update (status of preparing materials for Library home page; rewriting the M.U.M. handbook for PhD Candidates). Martin with a few remarks by Suzanne; 3 minutes, 3 minutes discussion)
d. Suzanne FYI update on work as chair of GODORT Iowa, plan for Workshop and tours at M.U.M. (current handout; 2 minutes).

3. New Business (23 minutes).

a. Global Student Council representative on the topic of longer Library hours: Lindsey Brielle (Remington Bain will be in Chicago): 5 minutes to present and 5 minutes for discussion
b. Blog update (3 minutes)
c. Beautification of East Entrance of Library—what has been done, what is being attempted (5 minutes: NEEDED: very strong recommendation)
d. Getting more staff: Burton wants to come back; we must have another circ person for sure; cleaning positions either hourly (preferred) or work study? (5 minutes)

November 11, 2010

Note: Out of respect for your time, I am again trying to keep the meeting to one hour. I have put in a pretty detailed set of suggestions about how long for each topic, to be adjusted if you have added ideas.  Some delay time is figured in. If we need longer on a topic, maybe some topics can wait until next time.—JGD, Suzanne

1. Minutes of last meeting—approval (3 minutes)
2. Old Business (15 minutes plus discussion, 10 minutes)
   1. Resensitization project status (3 minutes, Martin)
   2. Survey planning (Suzanne, 2 minutes, handout; one minute discussion)
   3. Commitments still to be realized: getting grants, getting regular info literacy for new faculty development (Suzanne, 1 minute, discussion, 2 minutes)
   4. Book budget (Suzanne, 2 minutes, handout, 4 minutes discussion)
3. New Business (15 minutes plus discussion, 10 minutes.
   1. Good news: Roof, Sidewalk, Blog, Music Department noise. What next? Other reasonable improvements might include awning, nicer doors, or bright safety lighting on the north side. Please bring ideas.
   2. Information literacy presentations (show example of Student Orientation presentation; we want to put these on the home page). Martin; 3 minutes, 2 minutes comment)
   3. Serials management going to new level (2 minutes)
   4. Suzanne chair of GODORT Iowa, plan for Workshop at M.U.M. and more (handout; 3 or less minutes).

Agenda June 29, 2010

Approval of Minutes from last meeting (2-3 minutes)

Transition between Director and Reference: How we are doing? (5-7 minutes per item)

1. Suzanne
   1. Budget for next year (esp. book budget)
   2. Changes and crosstraining for staff
   3. Minor policy change: tighter surveillance of cash and receipts
2. Martin
   1. Signage
   2. resensitization book project
   3. approval for deletion of old, inactive patron records

Suzanne presents successes for the year and plans for next year (5 min. or less)